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Annual canvass

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Usually, every August/September, each property in Wiltshire will receive a Register of Electors form. This form is used to update the information we have about who is registered to vote at the property. However for this year only, the Government has delayed the Annual Canvass for 2013 so that it begins from October and ends with the publication of the new Electoral Register on 17 February 2014.

You need to be included if you are:

  • 18 and over
  • British, Irish, Commonwealth or European Union Citizens
  • 16/17 years old (so that you are eligible to vote as soon as you turn 18)

You must return your form by law and failure to do so, or to give false information, could result in a £1,000 fine.

You should not assume because you were registered last year you will be registered this year, new regulations that are in force mean that if you do not return your form within two consecutive years your names will be removed. If you aren't registered not only will you not be able to vote, you may also find that you are refused credit or loans.

Frequently Asked Questions

All the information printed on the form is correct and nothing has changed.  What do I do?

If there are no changes to the information shown on the form you can confirm this by:

  • Telephone - ring the freephone number shown on the form and quote both parts of the security codes when prompted
  • Internet - log onto www.registerbyinternet.com/wiltshire and enter both parts of the security codes that are shown on the form when prompted
  • Post - sign the form and return in the prepaid envelope provided

All the information is correct but I want to apply for a postal vote?

If the only changes to the form are to request a postal vote application form you can do so by:

  • Telephone - ring the freephone number shown on the form and quote both parts of the security codes when prompted and follow the instructions
  • Internet - log onto www.registerbyinternet.com/wiltshire and enter both parts of the security codes that are shown on the form when prompted and follow the instructions to request a postal vote application form
  • Post – tick the relevant column to request a postal vote application form for each person that requires one, sign the form and return in the prepaid envelope provided

A postal vote application form will be sent to you to complete and return.

All the information is correct but I want to amend each person’s preference with regards to the two types of Electoral Register?

If the only changes to the form are to amend each person’s preference with regards to the two types of Electoral Register you can do so by:

  • Telephone - ring the freephone number shown on the form and quote both parts of the security codes when prompted and follow the instructions
  • Internet - log onto www.registerbyinternet.com/wiltshire and enter both parts of the security codes that are shown on the form when prompted and follow the instructions
  • Post – tick the relevant column for each person that wishes to amend their preference, sign the form and return in the prepaid envelope provided

The people listed on this form do not live here anymore.

If you need to make any changes to your form because the information shown is incorrect (for example adding people to the form or deleting people) you must complete and return the form.  You are not able to make these changes by telephone or internet.

Please amend the form as follows:

  • Put a line through all the names of  people that no longer live at the property.
  • Add the full names of all the people over 16 years old that now live at the property.
  • Remember for each person you must enter:
    • nationality,
    • tick the column if they are over 70,
    • tick the column if they require a postal vote application
    • record each person’s preference regarding the two types of Electoral register as appropriate.
    • add your previous address so that we can ensure you are removed from the Register at your old address
  • Sign the form
  • Return the form by post in the prepaid envelope provided.

The people listed are correct but my surname has changed.

If you need to make any changes to your form because the information shown is incorrect you must complete and return the form. You are not able to make these changes by telephone or internet.

Please amend the form as follows:

  • Cross out your surname and enter your new surname either above or below so that it is legible.  If there is no room, then cross your name out and rewrite your details with your new surname on the next available line.
  • Sign the form
  • Return the form in the prepaid envelope provided.

Please note that if you have an existing postal vote you will need to complete a new application form as your signature will have changed.

Why is this form addressed to The Occupier when you have my details printed on the form?

Each form is specific to each property to ensure that we record the people that actually live there.  If the form was addressed to a particular person and they have moved, the post may be forwarded to their new address.  This would not be correct as the form relates to the property address printed and the new occupiers would need to enter their details and cross out the names of the previous occupants.

Why is my son/daughter named first on the form when I am the head of the household?

The forms are printed so that the names are listed alphabetically.  There is no requirement to record any hierarchy within the list of names as they are used purely to record those entitled to vote.

I don't understand why there are two types of register and what this means?

You can find out about the types of register on our register to vote page

My son/daughter is going to university do I need to add them to this form?

Your son /daughter can be added to your form so they are registered to vote at your address and/or they can register to vote at their term time address also.  If they wish to be registered at both addresses this is legally acceptable as long as they only vote from one address for UK Parliamentary and European elections.

I’m not sure if I need to add my son/daughter to this form as they are only 16

You can add them to this form as long as they will be 18 by 30 November 2015. This means that if they were born between October 1995 and 30 November 1997, you need to add them to the form.  They will be added and included on the Electoral register but will not be eligible to vote until their 18th Birthday.

I thought I opted out of appearing on the Edited Register last year.Why is the column not pre-ticked?

Electoral Commission guidance and legislation requires each elector to review and choose this option each time the canvass forms are sent out.

If you ticked this option last year then this would have been recorded and your details would not have appeared on the edited register for the previous year.

For this year’s canvass, it is a requirement that each elector must make their choice whether they wish to appear on the Edited Register when it is next republished on 17 February 2014.  Therefore, we have to start from scratch each year, regardless of your previous choice.

If you do NOT wish your details to appear on the Edited register (which can be sold on to anyone including commercial organisations for the purposes of marketing), then tick the relevant “edited register” column on the canvass form.

If you DO wish you details to appear on the Edited Register, then do not tick the relevant column on the canvass form - leave it blank.

I’ve tried to register by phone/internet and I don't understand what opt out means and whether I have responded as I wanted to?

“Opt out” is a term used in the legislation to describe whether or not you wish your information to appear on the Edited Register.  We have tried to avoid using this terminology on the canvass form itself this year as customer feedback from last year’s canvass advised this is misleading.

The facility to register by phone or internet is arranged through an external company used by many local authorities and we are obliged to use the standard legislative wording they provide.

If you are unsure whether you have recorded your preferences correctly, please complete your canvass form with your requirements and return the form in the prepaid envelope provide. This will override your previous telephone or internet registration.

Contact Details (LiveLink)

Multiple Contacts:
eMail: elections@wiltshire.gov.uk
Telephone: 0300 456 0112
Out of hours:
Fax:
Postal Address:

Electoral Services
Wiltshire Council
County Hall
Bythesea Road
Trowbridge
BA14 8JN


In Person:
DX:

Last updated: 29 October 2013

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Electoral Services
Wiltshire Council
County Hall
Bythesea Road
Trowbridge
BA14 8JN