Exit Accessibility View

DPS authorisation and licence requirements

Delegated premises supervisor authorisation for staff to sell alcohol and licence requirements

All premises selling or supplying alcohol (except for members clubs and certain community premises) must have a designated premises supervisor (DPS) who will be named on their premises licence. The DPS is responsible for authorising the alcohol sales.

There are however likely to be times when the DPS will not be on the premises when alcohol is being sold.  For that reason we strongly suggest that the DPS authorises, in writing, members of staff to sell alcohol in their absence.

We have produced an authorisation form that you can complete:

  • The DPS should complete in and sign form authorising named members of staff to sell or supply alcohol (form attached)
  • The DPS and members of staff should be aware of the responsibilities of the DPS, details of the premises licence and the social and legal obligations and responsibilities relating to the sale of alcohol.
  • You'll need to complete the form and ask members of staff to sign agreeing to this. 
  • You'll need to explain to those members of staff their responsibilities and obligations relating to the sale of alcohol and the Licensing Act.

Licensing documents produce and display

Section 57 Licensing Act 2003

The holder of the premises licence must secure that the original licence or a certified copy (certified by solicitor/notary) is kept at the premises in the custody or under the control of:-

  • the holder of the licence, or
  • a person who works at the premises and whom the holder of the licence has nominated in writing for this purposes.

Section 94 Licensing Act 2003

The secretary of the club must secure that the original certificate or a certified copy (certified by solicitor/notary) is kept at the premises in the custody or under the control of a nominated person:

  • the secretary of the club, any member of the club, any person who works at the premises for the purposes of the club
  • has been nominated by the secretary in writing and has been identified to the licensing authority in a notice given by the secretary
Close

Section 57 Licensing Act 2003

The holder of the premises licence must secure that:

  • the summary of the licence or a certified copy of that summary (certified by solicitor/notary), and
  • a notice specifying the position held at the premises by any person nominated for this purpose (the notice from the company/premises licence holder giving the manager responsibility for looking after the licence).

Both documents must be prominently displayed at the premises for customers to be able to read clearly.

Section 94 Licensing Act 2003

The nominated person must secure that:

  • the summary of the certificate or a certified copy of that summary (certified by solicitor/notary), and
  • a notice specifying the position which he holds at the premises, are prominently displayed at the premises.

Both documents must be prominently displayed at the premises for members and guests to be able to read clearly.

Sales of Alcohol authorised

It is recommended that the designated premises supervisor authorises staff in an authorisation form to sell and serve alcohol in his/her absence.  We suggest that this be kept at the premises to confirm that individuals who are not personal licence holders are authorised to sell alcohol in the absence of the designated premises supervisor.

Close

Section 57 Licensing Act 2003

The holder of a premises licence commits an offence if he fails, without reasonable excuse, to comply with producing the premises licence, displaying the summary and displaying the nomination notice.

A person guilty of an offence under this section is liable on summary conviction to a fine not exceeding level 2 on the standard scale for each breach.


Section 94 Licensing Act 2003

The secretary commits an offence if he fails, without reasonable excuse, to comply with producing the club premises certificate, displaying the summary and displaying the nomination notice, unless the Secretary has nominated another person.

The nominated person commits an offence if he fails, without reasonable excuse, to comply with producing the club premises certificate, displaying the summary and displaying the nomination notice.

A person guilty of an offence under this section is liable on summary conviction to a fine not exceeding level 2 on the standard scale for each breach.

Close

A constable or an authorised person can request for the premises licence/club premises certificate to be produced and to check that the summary and nomination notice is on display.

Close

Share this page

Last updated: 4 April 2018 | Last reviewed: 4 April 2018