If you are reading this page using a screenreader, we support ARIA landmarks for quick navigation too

School Workforce Census (SWF)

Customer notice

We are updating our website with a mobile-friendly design. This page will be updated with the new design soon. Thank you for your patience.

Please tell us what you think about our website, we welcome your feedback.

Shortcuts for school workforce census (swf)

Latest News

The next census will take place in autumn 2016. This is an annual census and is a statutory return so it is compulsory for all schools to submit a return.

The census reference date is Thursday 3 November 2016 and the blade is open until the Friday 2 December 2016.

The School Workforce Census (SWC) has been commissioned by the Department for Education (DfE). Submission of the School Workforce Census return is a statutory requirement on schools and Local Authorities, by virtue of regulations SI2007/1264 made under Sections 113 and 114 of the Education Act 2005.  

The census collects data on all teaching and support staff in regular employment, including those working for:

  • local authorities on central contracts
  • local-authority-maintained schools
  • academies
  • free schools, including:
    • studio schools
    • university technical colleges
  • pupil referral units (local authority establishments that provide education for children who can’t attend a mainstream school)

Local authorities are responsible for:

  • co-ordinating and approving the submission of census data from all their maintained schools
  • submitting data for centrally employed school staff

Academies are responsible for submitting and approving their own census data.

Local authorities, local-authority-maintained schools and academies should issue privacy notices to all members of staff. Privacy notices inform staff members about the details of the census and their rights under the Data Protection Act.

Submit your data

You should submit data to us using COLLECT, the centralised data collection and management system.

Note that we’ll only be able to change the status of your data submission to ‘authorised’ once you’ve cleared all errors in the data in COLLECT.

Accessing COLLECT

Reset your Secure Access login details using the forgotten password or username form.

Please contact your school or local authority approver, if:

  • you want to request a Secure Access username or password so you can access COLLECT
  • ‘school workforce census’ isn’t on the list of collections you can see in COLLECT

If you don’t know who your approver is, please use the secure access service request form.

School workforce census documents

Guidance is available to help you complete the census.

Contact Details (LiveLink)

Multiple Contacts:
Telephone: 01225 718208
Out of hours:
Fax: 01225 713172
Postal Address:

School Workforce Analyst
People and Business
Wiltshire Council
Bythesea Road
BA14 8JN

In Person:

Last updated: 19 August 2016


  • Pay
  • Report
  • Book
  • Apply


This website

Contact details

Contact Wiltshire Council

Choose your address - step one

To view contact details for this service, first, enter your postcode.

Choose your address

I live outside Wiltshire

Call us

Tel: 01225 718208

Fax: 01225 713172

Write to us

School Workforce Analyst
People and Business
Wiltshire Council
Bythesea Road
BA14 8JN