Processing of criminal conviction data policy

This policy sets out Wiltshire Council's (the council) processing of personal data relating to criminal convictions and offences (henceforth Criminal Conviction Data).

The policy document explains;

The council's procedures for ensuring compliance with the principles in Article Five of the General Data Protection Regulation (GDPR) when processing of Criminal Conviction Data, and,

Where the council's policies on the retention and erasure of Criminal Conviction data and Record of Processing Activities (ROPA) can be found.

The Council must either have;

Official capacity authorised in law; or

Meet a specific condition in Schedule 1 of the DPA 2018, and comply with the additional safeguards (Schedule 1, Part 4) set out in that Act.

Even if the council has a condition for processing offence data, the council can only keep a comprehensive register of criminal convictions if it does so in an Official Capacity.

This "policy on a page" is a summary of the detailed policy document please ensure you read, understand and comply with the full policy

Associated Documentation

When reading this policy consideration must also be made to the below policies and guidance, which are available on the council website;

Data Protection and Subject Access Policy

Information Security Policy

Internet and Digital Communications Policy

Information Rights Policy

Information Sharing Policy

Records Management Policy

Records Retention and Disposal Schedule

Data Quality Standards