Extended Entitlement (30 hour) offer - Provider info
This page is for childcare providers.
If you are a parent view our parents' information page.
All 3 and 4 year olds are entitled to 15 hours of early years childcare per week (if taken term time only). This is known as the universal entitlement. The extended entitlement is the offer of an additional 15 hours per week on top of the universal entitlement. This is available to working parents, full details of the eligibility criteria can be found on the parent's information page).
Children may only start accessing the extended entitlement from the term following their third birthday AND the term following receipt of their eligibility code from HMRC, whichever is later. For the purpose of this funding, terms are defined as:
- Autumn Term : 1 September - 31 December
- Spring Term: 1 January - 31 March
- Summer Term: 1 April - 31 August
Parents are encouraged to apply to HMRC's Childcare Service in the term before their child turns three in order to access a place in the term following their child's third birthday. The Code's Start Date only confirms that the child meets the income requirements as at that date - Childcare Providers must check the child's date of birth to decide with the extended entitlement can start.
Parents must renew their code approximately every three months. Failure to renew a code in time may result in a parent becoming ineligible to access the extended entitlement.
|When a child turns 3||When they can access 30 hours||Recommended time to apply||Start date of code must be:|
|1 September to 31 December||Spring term starting 1 January||15 October to 30 November||31 December or before|
|1 January to 31 March||Summer term starting 1 April||15 January to 28 February||31 March or before|
|1 April to 31 August||Autumn term starting 1 September||15 June to 31 July||31 August or before|
On being awarded eligibility, parents are given an 11 digit 'code' which will stay with the child until their reach compulsory school age, regardless of whether or not they drop in or out of eligibility.
Yes, this is possible as most children's eligibility only runs for three months at a time. Parents must reconfirm their circumstances with HMRC (by logging back into their online Childcare Account) every three months to check that they are still eligible. Parents will be prompted by HMRC, via text message and/or email, four weeks before their reconfirmation deadline and again two weeks before the deadline if they still have not reconfirmed.
Remember once a child starts claiming their extended entitlement with you, we will honour the funding until the end of the 'Grace Period' (which is recorded in the Establishment Portal). However, a new starter who is already in grace period, will not be able to claim extended entitlement with you.
You should not agree to reserve a place for a parent to access the extended entitlement without validating their code. There is a Code Checker on the Establishment Portal's dashboard.
To meet the requirements of Data Protection legislation you are required to gain written consent from parents to check their codes, please download the following consent form.
Issues with applications and reconfirmation of codes
Please check the following:
- Ask if the parent has been issued with a new code. There is a small chance this might have happened and they haven't told you.
- Ask the parent to show you the front screen of their online Childcare Account - this should display when the next reconfirmation is due (which should prove if they have reconfirmed or not). Please then email firstname.lastname@example.org who will take up this discrepancy with HMRC's Childcare Service.
- If there is any doubt about whether the code has been reconfirmed, the parent needs to phone HMRC's Childcare Service helpline on 0300 0123 4097.
Check that the parent has set-up their online Childcare Account. If so, please ask them to call HMRC's Childcare Service Helpline 0300 0123 4097.