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Privacy notice

Wiltshire Youth Offending Team currently retain ALL information relating to young persons within the Youth Justice System. This is in line with the Youth Justice Board Retention Guidance.  Please see the Retention Instruction and Data requirements document available on this page.

This comes from the ongoing independent investigation into Child Sexual Abuse (the Goddard Enquiry) that was initiated by the Home Secretary.  We don't currently have a date upon which this data requirement will be lifted however all parties associated with the Youth Justice Board will be duly informed once this is the case.

Privacy notice Wiltshire Youth Offending Team

15 May 2018

To be provided to the data subject at the time of obtaining personal data from them

Wiltshire YOT is registered as a data controller with the Information Commissioner's Office. Full details of the registration are available at ICO Registrations

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We can be contacted by telephone on 0300 456 0100 or in writing to:
Data Protection Officer
Corporate Services and Digital Directorate
Wiltshire Council
County Hall
Bythesea Road
Trowbridge
BA14 8JN

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Our DPO may be contacted as above or online at dataprotection@wiltshire.gov.uk 

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We process personal information to enable us manage children and young people subject to an offending prevention programme as part of either a voluntary arrangement or a statutory order.

We also process personal information to maintain staff and volunteers’ information records.

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Our processing shall be lawful because at least one of the following will apply:

a)  processing is necessary for compliance with a legal obligation to which the Council is subject; Data Protection Act 2018, Criminal Justice Acts 2003 & 2015, Crime & Disorder Act 1998, Legal Aid Sentencing & Punishment of Offenders Act, Bail Act 2017, Sex Offences Act 2003, Children Act 1989 and 2004, & Working Together 2015.

b) processing is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the Council;

Special category data is processed:

Our processing shall be lawful because processing is necessary for reasons of substantial public interest.

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Where necessary or required we share information with:

  • The Youth Justice Board
  • Police forces
  • Local and central government
  • Ombudsmen and regulatory authorities
  • Healthcare, social and welfare advisers
  • Voluntary and charitable organisations
  • Family, associates and representatives of the person whose personal data we are processing
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Wiltshire YOT will process your personal data for the above purposes for no longer than necessary. However, due to the provisions of the ‘Goddard Enquiry’ into historic child sexual abuse, we are not currently deleting any record

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Your rights are set out in in Articles 13 to 22 of the General Data Protection Regulation 2016 and include:

  • The right to access your personal information, to request rectification or erasure of certain personal information and to object to processing in certain circumstances.
  • The right to withdraw any consent you may have given to process your personal information.
  • The right to complain to the Information Commissioner if you feel we are processing your personal information unlawfully.
  • The right to restrict processing activity in certain circumstances.
  • The right to object to certain types of processing activity
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You are not obliged to provide this or any information.

Failure to provide us with the information however may result in a return to court, a report to police, or failure to receive the appropriate support and intervention.

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Wiltshire Youth offending Team (YOT) considers the privacy of its users and appropriate data protection to be a very important issue. Wiltshire YOT complies with the data principles contained in the General Data Protection Regulation 2016.

This policy covers how Wiltshire YOT collects, receives, and processes personal information relating to service users and staff (including staff volunteers).

Personal information is information which is specific to service users and staff which enables them to be personally identified e.g. name, address, phone number, email address, gender, race, ethnicity, sexuality, and disability status etc.

This Privacy Notice does not apply to the practices of companies and organisations that the YOT does not own or control; or to people that the YOT do not directly employ or manage.

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Wiltshire YOT is registered as a Data Controller with the Information Commissioners Officer. Full details of our registration can be found at Register of Data Controllers.

The Data Controller can be contacted can be contacted:
By telephone on 0300 456 0100

Or in writing to:
Data Protection Officer
Corporate Services and Digital Directorate
Wiltshire Council
County Hall
Bythesea Road
Trowbridge
BA14 8JBN

or online at dataprotection@wiltshire.gov.uk 

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We process personal information to enable us manage children and young people subject to an offending prevention programme as part of either a voluntary arrangement or a statutory order.

We also process personal information to enable us to manage, direct, and support employed staff and staff volunteers.

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We will share personal data where necessary and lawful, but we will not share personal data with third parties unless we are required to or permitted to by law.

For Service Users (young people and their parents/carers), where necessary or required we share information with:

  • The Youth Justice Board
  • Police forces
  • Local and central government
  • Ombudsmen and regulatory authorities
  • Healthcare, social and welfare advisers
  • Voluntary and charitable organisations
  • Family, associates and representatives of the person whose personal data we are processing

Where there is a legal reason to do so, Wiltshire YOT will also share staff personal information with Wiltshire Council as the host employer of YOT staff.

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We do not and will not send marketing material or marketing information. We do not and will not rent, sell, or share personal information about staff and service users with other people or non-affiliated organisations and companies other than those listed in the 'who will the data be shared with?' section on this page.

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Last updated: 12 June 2018 | Last reviewed: 12 June 2018